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Ibis Intelligence
South Africa's Workflow Automation Studio

Automate the
work. Grow the
business.

End-to-end workflow automation — social media, HR, accounts, lead generation, WhatsApp bots, AI voice agents, and data services. Built for African businesses. Live in days.

Live System Activity
📍 Check-in loggedSite A — 07:43
📦 Stock verified12 items matched
🚨 Low stock alertConduit 20mm
🤖 Voice call handledAppt. booked
⏱ Hours calculated8.5 hrs — T. Mokoena
Running live on Make.com
48h
Average Deployment
R0
Hardware Required
5 Days
From Sign-Off to Live
24/7
Automated Monitoring
Five pillars.
One studio.

We automate the workflows that consume your time and cost you money. From WhatsApp bots to social media management, HR, accounts, and AI voice — all built and live in days.

WhatsApp & Workflow Automation

Staff attendance, stock control, invoice bots, appointment booking — all automated via WhatsApp and Make.com.

Explore →
📱

Social Media Automation

Content scheduling, auto-posting, engagement monitoring, and reporting — across Facebook, Instagram, LinkedIn and more.

Explore →
🔊

AI Voice Agents

An AI agent answers your phones 24/7. Books appointments, handles FAQs, escalates urgent calls. Never miss a lead again.

Explore →
💼

HR, Accounts & Operations

Payroll exports, leave management, invoice generation, expense tracking — your back-office on autopilot.

Explore →
🎯

Lead Generation & Data

Automated lead funnels, follow-up sequences, data labeling, and document digitization — turning strangers into clients.

Explore →
Clients who've
automated their ops.

Your case study here.
We're onboarding our first clients now. Your business could be the success story that closes our next 10 deals.

💬

Be our reference client.
Preferred pricing for early adopters who agree to share results. Chat with us →

🏗️

Construction & Fibre.
Are you a site manager or operations lead? We're looking for a pilot client in this sector. Special launch rate available.

🏥

Medical Practices.
GPs and specialists — we're piloting our appointment and stock automation. Reach out to discuss a custom solution.

See it working
in 30 minutes.

We'll spin up a live demo of any system — attendance, stock control, or voice agent — on a call or right here in WhatsApp. No forms. No sales pitch. Just the thing working.

Every automation
your business needs.

From WhatsApp bots to AI phone agents, social media management, lead funnels, HR and accounts automation. All built on proven platforms — live in days, not months.

01
📍

Staff Attendance & Check-In

Staff send a WhatsApp keyword + GPS pin to clock in and out. Make.com logs everything to Google Sheets, calculates hours, alerts managers for late arrivals, and flags suspicious locations.

Construction Fibre / ISP Multi-Site GPS Proof Zero Hardware
02
📦

Stock Control & Verification

Upload delivery notes via WhatsApp. The system extracts items and quantities, compares against your PO, and immediately alerts you to shortfalls or discrepancies before the driver leaves site.

Construction Retailers Delivery Verification Real-Time Stock
03
🔊

AI Voice Agent

An AI agent answers your calls 24/7. Books appointments, handles FAQs, collects caller details, escalates urgent calls to a human. Your business never misses a lead again — even at 2am.

Medical Practices Salons Retailers Add-On
04
📅

Appointment Booking Bot

Clients message your WhatsApp number, the bot checks availability, books the slot, and sends confirmation and reminder messages automatically. Reduces no-shows by up to 40%.

Salons & Barbershops Doctors WhatsApp Native
05
📄

Invoice & Quote Automation

Client sends a WhatsApp request → your system generates a branded quote and emails it automatically. Integrates with Google Sheets or basic accounting tools. Close deals faster.

Contractors Plumbers / Electricians PDF Generation
06
🔁

Lead Follow-Up Automation

New enquiry via website or WhatsApp triggers a multi-day follow-up sequence. No lead goes cold. Each message is personalised and timed for maximum response rate.

Any Business with Sales CRM-Free WhatsApp + Email
07

Reputation & Review Bot

After a job or appointment completes, a WhatsApp message automatically requests a Google Review. Build your online presence passively. Every happy client becomes a review.

Service Businesses Google Reviews Add-On
08
📊

Weekly Business Report Bot

Every Monday morning your phone receives a WhatsApp summary: revenue, jobs completed, stock levels, outstanding invoices, attendance summary. All pulled automatically from your Google Sheets.

All Businesses Management Layer Add-On
Social Media Automation & Management
11
📱

Social Media Scheduling & Auto-Posting

Your content goes out automatically across Facebook, Instagram, LinkedIn, and TikTok on a schedule you set once. No more manual posting. Consistent presence without the daily effort.

All Businesses Facebook · Instagram · LinkedIn Buffer / Make.com
12
💬

Social Media DM & Comment Automation

Auto-reply to DMs and comments with intelligent responses. Capture leads from Instagram and Facebook enquiries directly into your CRM or Google Sheets — while you sleep.

Retail & Salons Lead Capture 24/7 Response
13
📊

Social Media Analytics & Reporting

Automated weekly reports delivered to your inbox — reach, engagement, follower growth, best-performing posts. Know exactly what's working without logging into every platform.

All Platforms Weekly Auto-Report Google Sheets
Lead Generation & Sales Funnels
14
🎯

Automated Lead Generation Funnel

Capture leads from your website, social media, or WhatsApp — automatically enrol them into a nurture sequence. Each touchpoint is timed, personalised, and tracked. No lead goes cold.

Service Businesses WhatsApp + Email CRM-Free Option
15
🔁

Multi-Step Follow-Up Sequences

New enquiry → Day 1 intro → Day 3 value message → Day 7 case study → Day 14 offer. All automatic. Converts cold enquiries into paying clients while you focus on delivery.

Any Sales Pipeline WhatsApp & Email Fully Customised
16
📋

CRM Automation & Pipeline Management

Automatically update deal stages, assign follow-ups, and send reminders when leads go quiet. Works with your existing tools or we set one up — no bloated software required.

B2B & B2C Sales Pipedrive · HubSpot · Sheets Make.com
HR, Accounts & Back-Office Automation
17
👥

HR Automation

Leave requests via WhatsApp, automated approval workflows, onboarding document checklists, contract generation, and employee record management — your HR admin on autopilot.

All Businesses WhatsApp Leave Bot Google Sheets / Drive
18
🧾

Accounts & Invoice Automation

Auto-generate invoices from job completions, send payment reminders, track outstanding amounts, and produce monthly expense summaries. Integrates with Xero, Sage, or Google Sheets.

Contractors & SMEs Xero · Sage · Sheets PDF Invoice Gen
19
📅

Payroll & Timesheet Automation

Pulls hours directly from the attendance system, calculates overtime and deductions, and exports a payroll-ready file every month. Fully compatible with VIP and Sage payroll formats.

Construction & Field Teams VIP · Sage Zero Manual Entry
Data & AI Services
20
🎯

Data Labeling & Annotation

High-quality training data for AI models. Image and video annotation, text classification, audio transcription, and sentiment analysis — delivered with 99.8% accuracy by SETA-accredited talent.

AI/ML Teams 99.8% Accuracy 11 Languages
21
📃

Document Digitization

Transform paper archives into fully searchable digital assets. Historical records, government documents, medical files, and legal documents processed with strict confidentiality and POPIA compliance.

Government Legal & Medical POPIA Compliant
From enquiry
to live in days.
01

Free Demo

We show you the system working live on WhatsApp in 30 minutes. No commitment.

02

Proposal & Sign-Off

We send a fixed-price proposal. 50% deposit to begin. Clear timeline.

03

Setup & Config

We build your system remotely. WhatsApp API, Google Sheets, Make.com — all configured.

04

Test & Deploy

We run live tests, fix any issues, train your team in under an hour.

05

Ongoing Support

Monthly retainer covers updates, changes, and priority support during business hours.

See the system work
before you pay a cent.

We'll demo any of our systems live on a 30-minute call. All you need is WhatsApp.

Calculate your ROI
before you buy.

Use the calculator below to see your estimated monthly savings from automation, compared against what our systems cost.

What's your
automation worth?

Your Business Inputs

Monthly Savings Breakdown

Stock loss prevented R 8,000
Admin time freed up R 2,400
System monthly cost − R 1,650
Net monthly saving R 8,750

vs Biometric System

Biometric hardware cost R 15,000
Our setup fee R 9,500
Year 1 saving vs biometric R 5,500
1.0
months to full payback
Transparent pricing.
No surprises.
Starter
R5,500
+ R990 / month
  • Single site only
  • WhatsApp bot setup
  • Google Sheets database
  • IN/OUT logging only
  • Up to 15 staff
  • No GPS geo-fencing
  • No hours calculation
  • No late arrival alerts
  • Email support (48hr response)
Get Started →
Enterprise
R16,500
+ R2,800 / month
  • Unlimited sites
  • Full GPS audit trail
  • Payroll export (CSV/Sage)
  • Leave request via WhatsApp
  • Overtime alerts
  • Unlimited staff
  • Custom dashboard
  • Priority SLA (4hr response)
Get Started →
Stack these onto any package
🔊 AI Voice Agent (24/7 call handling)
Books appointments, answers FAQs, escalates urgent calls
R2,500 setup
+ R850/mo
📅 Appointment Booking Bot
Self-service booking + automated reminders via WhatsApp
R1,800 setup
included/mo
📸 Selfie + GPS Liveness Check
Anti-spoofing: staff submit selfie with location pin
R2,500 setup
included/mo
💼 Payroll Export (Sage/VIP format)
Auto-generate payroll CSV at month end
R3,500 setup
included/mo
⭐ Google Review Bot
Auto-request reviews after every job or appointment
R1,200 setup
included/mo
Clear terms.
No small print surprises.

💳 Payment Terms

  • 50% deposit required to begin setup
  • 50% balance due on go-live
  • Monthly retainer billed on the 1st of each month
  • EFT / bank transfer accepted
  • 30-day notice to cancel monthly retainer

🕐 Support Hours

  • Monday – Friday: 08:00 – 18:00 SAST
  • Saturday: 09:00 – 13:00 (emergencies only)
  • Sunday: Closed
  • Emergency WhatsApp line for critical system failures
  • Enterprise clients: extended coverage by arrangement

📋 What's Included in Retainer

  • System monitoring and uptime checks
  • Minor configuration updates (staff list changes, etc.)
  • Bug fixes and flow corrections
  • Monthly performance report
  • API and platform version updates

⚖️ Acceptance & Deposit Clause

By approving this proposal and paying the 50% deposit, the client agrees to:

  • Provide a dedicated WhatsApp Business number
  • Grant access to required Google accounts
  • Nominate a technical contact for testing
  • Review and sign-off the system within 5 days of delivery
4 hrs
Critical system failure (Enterprise)
24 hrs
Professional plan response
48 hrs
Starter plan response

Ready to see your
real ROI?

The calculator is a guide. WhatsApp us and we'll run a custom analysis for your specific business in 24 hours — free.